Vienna Civil Societies International Event on Civil Society Diplomacy
17–21 August 2026 | Austria Centre Vienna
Organised by IPHD – International Promoting Human Development
Last Updated: 28.02.2026
By accessing this website and/or registering for the Event, you agree to comply with these Terms.
If you do not agree, please refrain from using the website or registering.
IPHD – International Promoting Human Development
Vienna, Austria
All references to “Organiser” refer to IPHD.
Participation is open to:
Civil society representatives
Diplomats and government officials
International organisations
Academic institutions
Private sector partners
Accredited media
The Organiser reserves the right to approve or decline registrations to ensure institutional integrity and alignment with the Event’s objectives.
Registration is confirmed only upon:
Completed form submission
Payment (if applicable)
Official confirmation email
Participants are solely responsible for:
Obtaining appropriate visas
Securing valid travel insurance
Complying with Austrian entry and immigration regulations
The Organiser may provide official invitation letters for visa purposes upon request; however, the Organiser cannot guarantee visa issuance or intervene in decisions made by Austrian authorities.
The Organiser reserves the right to:
Modify the programme
Adjust speakers or scheduling
Transition between onsite and hybrid formats
Cancel or postpone the Event due to force majeure, public health measures, or circumstances beyond reasonable control
Participants will be informed accordingly.
Participants agree to:
Maintain respectful and professional conduct
Avoid harassment, discrimination, or disruptive behaviour
Respect institutional neutrality
The Organiser reserves the right to remove any participant violating these principles.
All website content, branding, materials, and official documentation are the intellectual property of the Organiser unless otherwise stated.
Reproduction requires prior written consent.
Speakers retain ownership of their presentations unless otherwise agreed.
The Organiser shall not be held liable for:
Travel disruptions
Visa refusals
Personal loss or damage
Technical issues related to hybrid participation
Force majeure circumstances
Participation is at the attendee’s own responsibility.
These Terms are governed by the laws of the Republic of Austria.
Jurisdiction: Vienna, Austria.
IPHD – International Platform for Human Development
Vienna, Austria
Contact: infos@iccsdiplomacy.org
Name
Title
Organisation
Country
Phone
Passport details (if required for visa support)
Accessibility or dietary requirements
IP address
Browser/device data
Aggregated geographic analytics
Login credentials
Attendance tracking
Session participation records
Data is processed for:
Event administration
Badge production
Communication
Visa support documentation
Hybrid access
Venue coordination
Security compliance
Reporting (including funding-related reporting where applicable)
Data is not sold or commercially distributed.
Processing is based on:
Contractual necessity (Art. 6(1)(b) GDPR)
Legal obligation (Art. 6(1)(c))
Legitimate interest (Art. 6(1)(f))
Consent where applicable (Art. 6(1)(a))
Data may be shared with:
Austria Center Vienna
IT and hybrid service providers
Badge production services
Austrian authorities (if legally required)
All providers operate under GDPR-compliant agreements.
Data is retained:
For Event administration
For post-event reporting
As required under Austrian legal obligations
Thereafter securely deleted or anonymised.
Participants have the right to:
Access personal data
Request correction
Request deletion
Restrict processing
Withdraw consent
Complaints may be lodged with the Austrian Data Protection Authority.
Sessions may be photographed or recorded for:
Official documentation
Institutional communication
Post-event reporting
Public dissemination
Participants may object in writing prior to the Event.
This website uses cookies for:
Registration forms
Login sessions
Security
Visitor tracking
Geographic participation metrics
Registration conversion reporting
Language
Accessibility
Non-essential cookies are activated only with user consent via the cookie banner.
By registering, participants acknowledge that:
Visa issuance is not guaranteed.
Programme modifications may occur.
Participation may be recorded.
Travel and insurance remain the responsibility of the participant.
Hybrid format adjustments may occur if required.
Media representatives must:
Complete official accreditation
Provide valid credentials
Respect confidentiality of closed sessions
Use official branding appropriately
Approval remains at the discretion of the Organiser.
Sponsors acknowledge that:
Branding use requires written approval
Financial contributions do not imply editorial control
Placement depends on sponsorship level
Alignment with diplomatic and multilateral objectives is required
The Organiser retains final authority over programme content.
Aligned with Vienna’s eco-event framework:
Paperless programme materials
Public transport promotion
Waste reduction strategies
Local supplier engagement
Sustainable catering considerations
Application for Austrian Eco-Event recognition where applicable
The Event contributes to Vienna’s role as a hub for sustainable multilateral cooperation.
IPHD – International Promoting Human Development
Vienna, Austria
Responsible for website content:
iccsdiplomacy Team
Contact:
infos@iccsdiplomacy.org
Governing Law: Republic of Austria
Jurisdiction: Vienna, Austria
Thank you for your great understanding
